Sacramento Payroll Services is one of the top payroll platforms available. We provide our clients with a state-of-the-art platform combined with our professional staff to provide a level of customer support that is second to none.
Standard features include:
Detailed reports that provide the information needed to manage your company and employees.
A preprocessing audit process that allows you to view the results of a payroll before you actually process it. This process gives more control to our clients and helps to ensure a perfect payroll-every time!
Integrated, single database human resource management provides clients with the ability to track and maintain pertinent employee demographic and employment data.
Automatic payroll tax filing eliminates tax filing penalties and late fees.
An unlimited number of employee direct deposits can be made to any bank in the country.
Unlimited other earnings and voluntary deduction types are possible.
Input options include phone-in, fax, web entry or installed windows entry.
You have the ability to print checks and reports onsite at your location.
Optional features include:
The ability to produce third party checks to any vendor who carries an employee payroll deduction such as, child support, garnishments, United Way, 401(k), etc. These transactions can also be electronically deposited if preferred.
Employee self-service options on our Web product that improve morale, efficiencies and reduce costs in the payroll department.
Time and attendance solutions that create efficiencies and reduce the cost of employee hours accumulation and entry.
With most outsource payroll providers, if you need to issue a manual check you have to process it, submit it, and wait for payroll checks and reports to be delivered back to your place of business. This is a frustration for many companies choosing to outsource their payroll, but with Sacramento Payroll Systems this problem is alleviated by offering the capability to print manual checks remotely from your place of business.
Before you can print the check, you’re asked to specify the check and period ending dates, which will default to the last processed batch. At the next processing cycle all the remotely calculated and printed (issued) manual checks will be posted in the employee’s year-to-date earnings, keeping the information updated and creating liabilities in the tax system.
NOTE: If you take advantage of this powerful feature, you must sync up with Sacramento Payroll System so that tax information can be collected and processed. Failure to update your software may result in penalties and interest expense for which Sacramento Payroll Services cannot be held accountable.
Requirements to print manual checks:
Obtain serialized, blank check stock from a Sacramento Payroll Services customer service person
An HP laser printer, such as the 4050 or 8000 series
A magnetic toner cartridge, so the MICR line reads correctly to banks
After processing the batch, you need to perform a sync process with Sacramento Payroll Services so employee and employer tax liability information is received and penalties are avoided
Printing checks remotely is not an ideal situation for everyone since a certain amount of physical security must exist to protect the blank check stock. Even though the checks are not pre-printed with a MICR, company logos, or signatures, it is still a potential security issue if an unscrupulous employee discovers them and uses them for their own purposes.
Agency Checks (Third Party Checks)
The ability to calculate and print agency checks (also known as 3rd party checks) is a huge advantage and a time saver for many companies. Each agency check is capable of printing a discrete check (or performing an ACH transaction) that will forward fiduciary monies, like the withholding of a child support payment, on an employee level to the appropriate governing agency. In addition to accounting for and withholding these monies, it’s also possible to warehouse transactions so they can accumulate between payroll cycles and can be processed on a monthly basis.
General Ledger
For smaller companies or for those with relatively simple general ledgers, posting gross payroll, deduction, and tax activity directly into the general ledger is sufficient. However, the larger a company grows or the more complex a general ledger becomes- especially in a manufacturing environment with job costing- then an automated general ledger feed into the company’s accounting system becomes almost a requirement.
Sacramento Payroll Services supports the generating of general ledger information directly into a G/L film, which can be posted into most accounting systems that are able to handle typical file formats, such as
Character separated values (you define the field/string delimiter)
Comma separated values (CSV)
Tab separated value (TSV)
ASCII fixed length file (TXT)
During your implementation process, we will assist you in configuring the general ledger module so the desired posting results occur within your accounting system. The following screen illustrates the G/L module:
Calculating benefit accruals generally requires a considerable amount of effort. Most payroll systems don’t even try to calculate accruals, and the ones that do attempt it don’t do a good job of it. Millennium’s built-in benefit calculator can be configured by a Sacramento Payroll Services support person and used automatically. With the Millennium benefit calculator, an accrual balance report is made available with each payroll, and accrual processing becomes an automated process requiring little intervention.
The accrual engine within Millennium provides the following advanced features
Defining start, end and adjusted length of service dates
Define a benefit to accrue hours or dollars, on a flexible processing frequency
Full override capability, including hours, dollars and rate of accrual
Track total benefit hours/dollars accrued and total benefit hours/dollars taken
Track available accrual balance (updated with each payroll as needed)
One of Millennium’s strongest features is the ability to actually preview the check while inputting hours and dollars at the employee level. Every few seconds Millennium refreshes the calculation results in a preview window (see screen shot below). By allowing HR or payroll staff to view check information in real time, they can verify new deductions, earnings, autopays or direct deposits prior to submitting payroll results to Sacramento Payroll Services.
Gross/Net & Net/Gross
Calculators
Pre-process Check Register
Not only are employee and agency checks able to be viewed on the screen, but we also include the ability to print a pre-process check register so you can verify that all payroll input has been performed correctly. This ensures there are no surprises when finished payroll output is returned to you the next day, making it especially beneficial during bonus payrolls when employees are attempting to manipulate voluntary deductions and taxes. Click here for an example of this report.
Company Calendar
The setup of a processing calendar, which is normally done during the conversion process by our staff of specialists, is required by Sacramento Payroll Services. After the setup is complete, the system will begin to track the calendar automatically. It offers many powerful features that provide greater flexibility: multiple cycles in a batch, extensive overrides to auto pays, deductions, and tax with-holdings.
Adjustments for national holidays, like Jan.1, and July 4, are ingeniously built-in. This system can be defined to automatically either roll back or roll forward to compensate for a normal day when it is replaced with a holiday. For example, if July 4 occurs on a Monday and you have defined that you want to process one day earlier when a holiday occurs, then the new processing date automatically changes to the Friday of the prior week.
Millennium gives users the ability to preview the payroll register prior to submitting the payroll for processing. This feature allows you to check for the following types of issues:
Verify that any manual checks were input and processed correctly
Verify new earnings, deduction and tax setups
Review check-level overrides for earnings, deductions, taxes and direct deposits
Preview what your total payroll expenses calculate to prior to submitting payroll
Sacramento Payroll Services offers a complete 401(k) management system built into Millennium. The system provides for the ability to capture contributions, match them, and process them via an agency check (either in check or ACH transaction format). It could be anything from a voluntary deduction that’s been setup at a company level where it becomes defined, to employee setup where it gets withheld from participating employees.
The system contains setup screens, which allow the company to define certain things:
Available status codes for plan participation
Fund setup with description
401(k) match calculations (usually scripted in VBA)
Contribution source definition
At an employee level, the system also captures those employees who are highly compensated: an owner (and at what percent), and owner related social security number for discrimination testing purposes by the third party administrator of your choosing.
Finally, a 401(k) file containing new employee enrollment data as well as periodic contribution data can be programmed to meet your exact specifications.